Privacy Policy Utrecht University - AlumniCommunity Utrecht University and the Utrecht University alumni database
Utrecht University has two applications for alumni: The AlumniCommunity Utrecht University platform run by Aluminati (front-end) and the Utrecht University alumni database by Raiser's Edge (back-end). The AlumniCommunity Utrecht University platform is designed to assist Utrecht University alumni to get in contact with each other and share ideas, events and other information. All users need to register for the platform and registrations are checked. Currently, only Utrecht University alumni can register.
You can choose what you want to share with other users. Only your preferred name, surname or maiden name, graduation year and programme at Utrecht University will be automatically visible to others.
When registering at the portal, your information will be added to the Utrecht University alumni database. This information will not be sent to external companies or third parties and is only used by Utrecht University co-workers for communication and/or statistical purposes.
We have chosen these two applications to make it as easy as possible for you to update your details and to maintain control over them.
Utrecht University recognises that personal privacy is an important issue and we support the protection of internet privacy as required by law. However, as the platform uses the internet, it is not a completely secure environment, so please be aware of this and use strong passwords.
This page explains what types of personal information will be gathered when you visit the AlumniCommunity Utrecht University and how this information will be used. Please note that although the AlumniCommunity Utrecht University provides links to other web sites, this policy only applies to the University's web pages (i.e. those ending in uu.nl).
Privacy Policy for the AlumniCommunity Utrecht University
- How to use the password protected area of the AlumniCommunity Utrecht University
Personal Information
Under 'Profile' you can enter, manage and update your data in the AlumniCommunity Utrecht University and the Utrecht University alumni database. You may also choose to provide optional details, such as preferred name, former name, occupation, company, photos, personal web page, personal comments, etc.
You may wish to share some, or all the information held in your Profile with other site members. You can also do this via your Profile page. The only information that is automatically visible to others on your Profile page is your preferred name, surname or maiden name, graduation year and programme at Utrecht University.
Additional information fields that you add to your Profile, such as other personal information and photos, etc., will only appear if you choose to do so.
Messages
Other users of the platform can send private messages to you, but you can choose whether to be notified when an email is sent. The site does not monitor messages sent between users.
Sharing information within the AlumniCommunity Utrecht University
The general online Directory is designed so you can find other users easily. For this reason, you will appear in the directory with the information described in the Personal Information section (in your Profile, see above). If you do not want to appear in the directory, you can opt out upon registration or by accessing your Profile and removing data. You can also choose to share or hide certain personal and contact information.
Digital Library
The Digital Library is designed to help you stay up to date with all information and communication at Utrecht University. Here you can opt in or opt out of various forms of communication.
Events
In the Events section, you can register for events organized for, or of potential interest to Utrecht University alumni. Registration for these events may take place on websites outside of the uu.nl domain. We are not responsible for the content of these sites.
Choice
The AlumniCommunity Utrecht University provides you with the following options, which can be changed at any time:
- to opt out of receiving emails from other users of the AlumniCommunity Utrecht University by means of a checkbox in your Profile (the default is that other users can use the network to send you emails, although your address will never be revealed to the sender unless you choose to make it visible in your Profile)
- to opt out of receiving email newsletters, invitations to various activities by email and the alumni magazine Illuster (if you agree with this policy, you will be opted-in for this Utrecht University communication)
- to unsubscribe completely from the AlumniCommunity Utrecht University by requesting the deletion of your account
Opt Out
If you wish to opt out of the AlumniCommunity Utrecht University, please contact us at alumni@uu.nl. Please note that your details will still be held in the main alumni database.
If you want to have them removed from the Utrecht University alumni database as well, please send an email to alumni@uu.nl. If you want to be removed from Utrecht University databases in general, please read https://www.uu.nl/privacy and follow the instructions provided there.
Personally, identifiable information
To help confirm your identity, the AlumniCommunity Utrecht University 's registration process may require you to provide authentication (such as your full name, email address, password, programme, date of birth, city, country and/or postal/zip code).
Cookies
Our website uses cookies, as do almost all websites, to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone and record specific interactions between you and this website, and in some cases, other websites.
- How we use your information
Service management
We use the information we collect to provide services and features designed for you, to measure and improve those services and features, and to provide you with customer support. We may use the information to prevent activities which might breach the conditions of use of the AlumniCommunity Utrecht University. We also use a variety of technological systems to detect and address anomalous activity and screen content to prevent abuse such as spam. This may, on occasion, result in a temporary or permanent suspension or termination of some functions for some users.
Suggesting services
Unless you have told us otherwise, we may use your information to make suggestions that may be of interest to you. For example, if you are an alumnus of a specific faculty, we may suggest you attend an Utrecht University alumni event organized by that faculty. Any suggestions will be from Utrecht University or those who supply our services and will be administered by the Utrecht University Alumni Office.
Site activity
When you access the AlumniCommunity Utrecht University from a computer, mobile phone or other device, we may collect information from that device about your browser type, location and IP address, as well as the pages you visit within the network.
- How we protect your information
We use technical and organizational security measures to keep your information secure. However, bear in mind that there are risks inherent in sharing information. Although we allow you to set privacy options that limit access to your information, please be aware that no security measures are perfect or impenetrable. We cannot control the actions of other users with whom you share your information. You can reduce third-party circumvention of privacy settings and security measures by using common sense security practices, such as choosing a strong password, using different passwords for different services and using up-to-date antivirus software.
- How we share information
The password protected area of the site is designed for sharing information with others, while providing you with settings that you can use to restrict other users from accessing your information.
For those of you with a LinkedIn account, your AlumniCommunity Utrecht University log in and LinkedIn identity can be easily connected with a single login option. If you choose to set this up, you must manually authorise the AlumniCommunity Utrecht University to receive your LinkedIn credentials and allow access. The only data shared between the AlumniCommunity Utrecht University and LinkedIn is the LinkedIn ID, used for matching the two accounts. You can revoke permission at any time.
If you choose to enable this feature, future logins to the site can be done via your LinkedIn login.
